Marketing / Proposals Coordinator

Are you a creative marketer that is feeling a little boxed in by the team of marketing specialists around you? Do you crave the freedom and flexibility that comes with being a respected marketing professional in the team? Then you are well suited to the diversity of activity that this role offers. 

Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Our commitment to innovation, sustainability, and lifelong learning, creates an environment that works towards successful social, economic, and environmental outcomes.  Our engineers and scientists serve our clients across Australia and in more than 90 locations worldwide.

Not too big, not too small. We have a group of 100 practitioners located in 5 offices, which means as a new employee you won't experience the sense of anonymity that often goes with larger company experiences. We strive to make all employees feel a part of our Geosyntec family, celebrating each professional and personal milestone with equal accord. Members of our senior management team routinely visit each office and make it a point to touch base with as many staff members as possible during their visits. Everyone in our firm is expected to be a key contributor to our success, with opportunities for growth around every corner.

This is an exciting opportunity for a Marketing / Proposals Coordinator to join our Sydney, Brisbane or Melbourne Team, initially a 12-month fixed term contract with potential for permanent role beyond that.

Learn more by visiting www.geosyntec.com.

The Marketing / Proposals Coordinator reports to two Branch Managers or their designee, and will work collaboratively with the Corporate Marketing Department.  Work is performed under the direction of technical staff in the Branches responsible for development of new business.  Work is executed under general guidance with limited supervision. 

Graphic Design & Content Creation

• Develop social media templates, capability statements, standard templates, presentations, and other marketing collateral.
• Design and coordinate printed materials for conferences and industry events.

Photography & Videography

• Coordinate content updates for our library, including photography and videography.
• While production gear is not essential, familiarity with production workflows would be a bonus.

Corporate Marketing & Relationships

• Liaise with corporate marketing teams and action groups for support as needed.
• Schedule regular catch-ups and maintain strong connections with internal and external stakeholders.

Collateral & Qualifications Materials

• Coordinate the development of new materials and updates to existing ones.
• Draft templates for news announcements (internal and external) and coordinate practitioner approvals.
• Maintain master resumes, project descriptions, imagery, and the content library.
• Assist with social media, website, and email content creation.

Proposals & Qualifications Production

• Support the preparation of client presentations and visual materials.
• Assist with proposal production, including editing, graphics, and ensuring timely delivery.
• Maintain content libraries, winning examples, and templates.
• Gather and analyse research data on clients, competitors, and relevant markets.
• Create and manage MS Teams sites for proposal teams, organizing critical information and ensuring smooth collaboration.

Industry Events & Sponsorships

• Track and share event planning information with practitioners.
• Coordinate with action groups, industry associations, and external vendors to meet sponsorship requirements.
• Research event attendees and manage event information.

Ensuring Brand Consistency & Cohesion

• Work on co-branded templates, ensuring alignment between Red Earth Engineering and Geosyntec Australia.
• Strengthen our unified group presence across social media, the website, and news items.
• Collaborate on upcoming initiatives from Corporate Marketing aimed at unifying the brand across regions.
• Promote a cohesive visual and messaging strategy to reinforce the connection between the two entities.

• Relevant Bachelor’s degree (marketing, advertising or Media)
• 2 + years of experience; or equivalent combination of education and experience. (required)
• Technical suite skills: ability to create/work with MS templates, Adobe InDesign templates, CRM tools. (required)
• Experience with the production of technical proposals. (preferred)
• Working knowledge of production techniques to support proposal, presentation, or other sales and marketing activities. (required)
• Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
• Advanced computer literacy using MS applications and Desktop Publishing Software (Adobe Suite, including Acrobat, InDesign, Office Professional, Outlook). (required)

• Attractive remuneration package with additional benefits:
• Hybrid working arrangements
• Birthday leave day
• Caring and bonding leave (Parental leave policy)
• Option to purchase up to 2 additional annual leave weeks per year
• Employee Assistance Program
• Annual Mid-Year Team building and Christmas functions.
• A positive, diverse, and vibrant workplace

Our culture is fundamental to our success and is built on our vision of: 

• Maintaining a vibrant, practice-centred business.
• Engage in continuous self-improvement and ongoing reinvention.
• Be highly regarded in core markets for delivering best-value solutions for our clients.
• Create exceptional career opportunities for our people.
• Be true professionals and consummate team players.

Not meeting all the requirements? Don't let that discourage you from applying. Geosyntec is committed to fostering a diverse workplace built on excellence, strong principles, and integrity. If you're interested and willing to learn in this role but your experience doesn't match every qualification listed, we still encourage you to apply anyway. We’re excited to hear from you.